ALL FORMS DUE NO LATER THAN NOVEMBER 21, 2018 PLEASE

The Lights Fantastic® Committee is looking forward to receiving your registration(s) and working with you this year as we present the 28th Annual Lights Fantastic® Parade. With your participation, we hope to bring another exciting and successful event to our community and surrounding region. Please read through your packet of information. This packet will explain how to participate in the parade, what the acceptable standards for the parade are and when registration forms must be received in order to participate.

Both the Parade Registration Form and the Waiver & Release Form must be filled out, signed and received by the registration deadline. If the Waiver & Release form is not completed your registration form will be returned.

We have also enclosed a Description Sheet; we use this information at the main stage to announce your float. Websites, and phone numbers will not be read.

Specific information regarding the December 1st parade will be sent to you and/or your organization following the November 21st registration deadline for the parade. Entry numbers will be provided on the day of the parade when you arrive.

Note: Pedestrian units who registered by the due date are generally placed near the front of the parade.

Late entries of any kind may be placed near the end of the parade.



Guidelines/Checklist for All Participants

No “Santa Claus” Entries • ABSOLUTELY NO USE OF EITHER LIVE OR REPRESENTATIONS OF SANTA OR MRS. CLAUS



NO THROWING OF GOODIES/GIVEAWAYS/HANDOUTS



• Entries are not permitted to throw or in any way distribute candy, literature, or any other items or “goodies” from a parade unit or from participants accompanying or on a unit.

Signage

• All entries are required to have a well-lighted sign with the name of your business/organization Fire Extinguisher

• Approved 5-pound ABC extinguisher is required for any entry using gasoline/flammable substances.

Sound System

• Entries with sound systems must mark “yes” on the registration form.

• MUSIC MUST BE CONSISTENT WITH THE HOLIDAY THEME.

• Be sure your sound system can be heard well over the noise of the parade.

Lineup

• All entries will receive further instructions concerning lineup for parade day in late November.

• All entries need to give an ACCURATE description and length on the registration form. (Floats with towing vehicles – include the total length.)

Recognition rather than Judging

• NO ENTRY will be JUDGED. All entries receive a recognition award at the reviewing stand.

Parking

• Parking for the parade participants will be available at designated locations TBA in November.

End of Parade

• The parade ends on Washington Street south of Main Street (near the Newell House).

• A map of the parade route will be sent with your parade packet information in November.

• Units may not leave the parade route until reaching this traffic safety point.

Insurance

• We encourage units participating in the parade to check into insurance implications related to your entry’s participation. LIGHTS FANTASTIC® DOES NOT PROVIDE INSURANCE COVERAGE FOR PARTICIPANTS.

Political Parties or Candidates

• NO ENTRIES representing political parties or candidates will be accepted.

Guidelines for Floats

ALL UNITS MUST USE CREATIVE LIGHTING 5000 lights or more for floats

• A “Holiday/Fantastic lights” theme is preferred.

• Floats MUST NOT exceed 13’ 6” in height (measure from ground level.)

• If using a generator:

• carry extra fuel

• an approved 5 pound ABC Fire Extinguisher is required

• do not attempt to refuel while your float is in motion/during the parade.

• A fire marshal will inspect all entries using a generator. Those not complying with the safety precautions will not be allowed in the parade.

• Trailers must be attached to the pulling vehicle in a legally acceptable manner.

• Glow Sticks and battery operated lights are discouraged as the main source for lights on floats.

Guidelines for Marching Bands

ALL UNITS MUST USE CREATIVE LIGHTING, SUCH AS BATTERY OPERATED LIGHTS. (Glow sticks are discouraged.)

• Marching bands should expect to perform continuously without stopping their forward motion.

• Musical performances should continue all the way around Town Square.

Guidelines for Pedestrian Units

• ALL UNITS MUST USE CREATIVE LIGHTING, SUCH AS BATTERY OPERATED LIGHTS. (Glow sticks are discouraged.)

• ALL PEDESTRIAN UNITS should expect to perform continuously without stopping their forward motion.

• Pedestrian units are encourage to walk in an organized fashion. This allows for an even flow of the parade helping to avoid wide gaps between entries.

• Youth organizations are encouraged to participate. Please consider using a lighted float to carry children because of the length of the parade route. Young Children usually cannot walk the distance of the parade.

Guidelines for Animal Units

• No Animal units will be allowed in the Lights Fantastic Parade

Guidelines for Commercial Float Entries

All commercial business entries are asked to keep in mind that this is a festive holiday parade and that designs must adhere to the celebration of the event first and business advertising second.

• All floats must have a minimum of 5,000 lights.

• Commercial vehicles are not permitted as entries (including such vehicles mounted on floats), consistent with the holiday/festive lighted theme. Certain types of vehicles are accepted; registered antique vehicles, support vehicles for pedestrian units, and novelty vehicles (e.g. Shrine Motor Patrol). However, if you have an especially unique idea that is consistent with the holiday/festive lighted theme of the parade, please contact Jordan Wren, 618.529.4451

Must not exceed 13’ 6” in height (measurement from ground level).

Commercial Message (e.g. product or business name) cannot exceed more than 25% of the entire float design.

• All Commercial Float entries must adhere to the general participant guidelines, including the restriction on representing Santa Claus in any form on the float.

Complete Entry Description Sheet in Detail. Entries that do not comply with these guidelines may be prohibited from participating in this or subsequent parades.

Questions? Please direct questions about the Commercial Float Guidelines for the 28th Annual Lights Fantastic® Parade Carbondale Tourism, 618.529.4451

Guidelines for Super Float Entries

Make your entry stand out from the crowd. Be a SUPER FLOAT! By being a SUPER FLOAT ENTRY, your business or organization receives:

• Special recognition at the announcing stand.

• Extra coverage in promotional spots and announcements.

• A special award on parade night.

To qualify as a SUPER FLOAT your entry needs to have 10,000 lights or more.

Just write the total number of lights, as accurately as possible, on the Parade Registration Form and your entry will be identified as a Super Float!
28th Annual LIGHTS FANTASTIC® PARADE 2018 PARADE GUIDELINES AND INFORMATION ** NO REGISTRATION FEES REQUIRED ** FOR ALL PARTICIPANTS Dates to Know: Parade Registration Deadline 11/21/18 Parade: Saturday, December 1, 2018